Following is a summary of the April 11, 2023 Council Workshop. Watch the meeting video here.
Correspondence and Council Comments
- Council thanked volunteers of the Kiwanis who showed up to package up the baseball gear and for their scholarships.
- The City’s Earth Week celebration at City Hall is coming up April 22.
- Tree Commission Update. Tree commission will bring the Commission’s goals to Council. There was a public comment on the interest in mature tree lawns to preserve trees on private property. The Board mentioned that such programs tend to be opt-in and generally do not work well. Arbor Day tree planting will be at Hudson Springs Park and Tree Commission will be at the Earth Day event. The ODNR regional forester was at the meeting and provided information about available grants.
- Steering Committee Update. They are refining the survey and it will come back to the Committee one more time for a final review.
- In the future, Council asked staff to consider sending a CodeRed reverse 9-1-1 message on the morning of the annual Statewide Tornado Drill to give residents a heads up.
- Military and Veterans’ Commission looking for a date for their first meeting, perhaps in mid-May. The City is looking for members of the Commission to get involved in the Memorial Day Parade.
- A short informational video is to be released on the Comprehensive Plan process and how citizens can provide input. It will air Wednesday night on HCTV’s new program Unlimited Access Hudson and will be in E-News and on social media next week.
- Ribbon Cutting for Turf Trimmers, a new business, is being held April 13.
- The Mayor will be visiting all Hudson City schools to recognize students for the Mayor’s 365 Challenge program. One student from each of the grade levels in our public schools will be presented with a certificate. Students were selected by teachers for showing kindness or doing good deeds in March.
- A Council member mentioned that some residents expressed concerns that the Comprehensive Plan minutes did not provide enough detail. Council and staff are looking into this further.
- Planning Commission Update. They reviewed administrative issues and the rules at Monday’s meeting.
- The Mayor and Council President received calls from Congresswoman Emelia Sykes today to say that she submitted the Hudson project, a backup water transmission waterline within the Nicholson Drive area, to the US Congress with other area projects in her district. She anticipates them being approved.
View the Council Comments Section of the video to see the full discussion.
Discussion Items
- Fee Schedule for Special Event Services. There are, on average, more than 70 different City-permitted events on public spaces, totaling more than 105 with some of those events being repeated throughout the year. Staff provided more information to Council. Previously, some events were grandfathered in with no costs. The fees ensure the event organizer is serious about the event. Council discussed making City charges for events more fair and equitable based on the number of City services, length of the event, number of times the event takes place, etc. Staff will provide Council with additional information before the April 25th meeting.
Future Consent Agenda Items
- Motion to acknowledge timely receipt of March 2023 Monthly Financial Report.
- Resolution amending Resolution No. 22-78, authorizing the City Manager to revise the professional services contract with Virtual Dataworks for the migration to the Microsoft Government Community Cloud and annual subscription renewal. Council asked that the Microsoft Agreement in Section 2 be clarified to limit the City Manager and Solicitor changes to only the 3 years requested (2023-25).
- Resolution to enter into a contract with Karvo Companies for the Stow Road and E. Streetsboro Street Sidewalk Installation Project. Council asked that the project costs be added in the title to Consent Agenda items.
- Ordinance amending Ordinance No. 22-143, making appropriations for the current expenses and other expenditures for additional or amended appropriations for the 1st quarter of 2023.
- Resolution to enter a storm water easement agreement with First Congregational Church.
- Resolution to enter into an amendment to the contract with Crown Castle Fiber for increasing bandwidth capability.
- Resolution to enter into an amendment to the contract with Everstream Solutions for increased bandwidth capability.
- Resolution to enter into a purchase agreement with Deere and Company for two aerifiers for golf course use.
- Resolution to enter into a professional services contract with Perspectus Architecture for the design of the Ellsworth Meadows Golf Course Clubhouse.
- Resolution authorizing entering into a contract with DiCaudo, Pitchford & Yoder for special counsel services. Council clarified that the article on the new City Solicitor mentioned that DiCaudio, Pitchford & Yoder would become special counsel when Council has not voted on it yet. It was revised on the website and Facebook. Corrected post was sent on Twitter.
- Resolution retroactively authorizing the submission of an application to the Department of Homeland Security Federal Emergency Management Agency for a fire prevention and safety grant.
- Resolution retroactively authorizing submission of an application to the Ohio Bureau of Workers’ Compensation for a safety intervention grant for Hudson EMS.
- Ordinance amending Chapter 254 of the Codified Ordinances “Employee Handbook and Personnel Rules.”
- Resolution expressing the intent of the City to sell by internet auction personal property which was acquired during the purchase of 94 Owen Brown Street.
Future Legislation Items
- Resolution approving the application for placement of land in a current agricultural use district for Kenneth and Joyce Kuryla, 1975 Norton Road and 1936-1940 Georgetown Road.
- Resolution approving the application for placement of land in a current agricultural use district for Vincent Roman, 7005 Walters Road.
- Resolution amending the Hudson Volunteer Fire and EMS Department Length of Service Award Program (LOSAP). Will make EMS the same as Fire.
- Resolution to enter into a professional service contract with TRC Environment Corporation for the demolition and hazardous material mitigation of 94 Owen Brown Street.
- Resolution accepting the recommendations of the Tax Incentive Review Council to continue Community Reinvestment Area Agreements and a Job Creation Grant Program Agreement with the City of Hudson.
- Resolution retroactively amending Resolution 22-27 to incorporate recitals and findings for Hudson Community Living.
Future Items to Add
- Arbor Day Proclamation – April 18, 2023
- Inclusive Park discussion – April 25, 2023
- Water rates outside the City – April 25, 2023
- Note: For consideration with future changes at the next Charter Review Commission: Council asked staff to add to our list of future changes “To not require elected public officials to disclose medical information at public meetings” if they need to miss meetings due to an illness or condition. Council Clerk added to the list.
Meeting Adjourned
